2014 Standard Mileage Rates (IRS)

Here they are.

2014 Standard Mileage Rates

IR-2013-95, Dec. 6, 2013

WASHINGTON — The Internal Revenue Service today issued the 2014 optional standard mileage rates used to calculate the deductible costs of operating an automobile for business, charitable, medical or moving purposes.

Beginning on Jan. 1, 2014, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:

  • 56 cents per mile for business miles driven
  • 23.5 cents per mile driven for medical or moving purposes
  • 14 cents per mile driven in service of charitable organizations

The business, medical, and moving expense rates decrease one-half cent from the 2013 rates.  The charitable rate is based on statute.

The standard mileage rate for business is based on an annual study of the fixed and variable costs of operating an automobile. The rate for medical and moving purposes is based on the variable costs.

Taxpayers always have the option of calculating the actual costs of using their vehicle rather than using the standard mileage rates.

A taxpayer may not use the business standard mileage rate for a vehicle after using any depreciation method under the Modified Accelerated Cost Recovery System (MACRS) or after claiming a Section 179 deduction for that vehicle.  In addition, the business standard mileage rate cannot be used for more than four vehicles used simultaneously.

These and other requirements for a taxpayer to use a standard mileage rate to calculate the amount of a deductible business, moving, medical, or charitable expense are in Rev. Proc. 2010-51.  Notice 2013-80contains the standard mileage rates, the amount a taxpayer must use in calculating reductions to basis for depreciation taken under the business standard mileage rate, and the maximum standard automobile cost that a taxpayer may use in computing the allowance under a fixed and variable rate plan.

William A. Olson, CPA: Contact me at wolsoncpa.com

Mid year 2014 Tax Planning

It is almost June 30th which means we are about half way through 2014. It is not too late or too early to do some tax planning to manage your tax liability.

Common strategies/suggestions for lowering your tax liability include:

  1. Income deferral (hold off on selling those stocks until 2015)
  2. Deduction acceleration (paying your winter tax bill early)
  3. Increasing your 401(k) deferral percentage
  4. Establishing an HSA with a high deductible health insurance plan

Additionally, this article from BusinessWest.com has some great ideas/suggestions… if you would like to discuss any of them with me and find out how they might apply to you, please contact my office.

THANKS!

It’s never too early to do tax planning

There are always things you can be doing throughout the year to lower your tax bill at year end. Full year tax projections are a great way to see how what you do now will make your life easier come tax time in 2015 and they can be updated as your circumstances change… contact me at any time if you would like one prepared for you.

As an additional resource, here is an article from Kiplinger with some good ideas you can implement right now.

William A. Olson, CPA

 

4 Tax Planning Moves to Make Before Year End (from Market Watch)

With the end of the year approaching, it’s time to make some moves to lower your 2013 tax bill. This is the second installment of our two-part series on that subject (also see: Tax moves to make before Christmas).

Strategy: Prepay Deductible Expenditures

If you itemize deductions, accelerating some deductible expenditures into this year to produce higher 2013 write-offs makes sense if you expect to be in the same or lower tax bracket next year. (See the tables at the end of this column for the 2013 and 2014 federal income tax brackets.)

January House Payment: Accelerating the house payment that’s due in January will give you 13 months’ worth of deductible interest in 2013 (unless you’ve already been following the prepayment drill). You can use the same strategy with a vacation home.

State and Local Taxes: Prepaying state and local income and property taxes that are due early next year can reduce your 2013 federal income tax bill, because your total itemized deductions will be that much higher.

Charitable Donations: Prepaying charitable donations that you would otherwise make next year can reduce your 2013 federal income tax bill, because your total itemized deductions will be that much higher. Donations charged to credit cards before year-end will count as 2013 contributions.

Medical Expenses and Miscellaneous Deduction Items: Consider prepaying expenses that are subject to deduction limits based on your AGI. The two prime candidates are medical expenses and miscellaneous itemized deductions. As explained earlier, medical costs are deductible only to the extent they exceed 10% of AGI for most people. However, if you or your spouse will be 65 or older as of year-end, the deduction threshold is a more-manageable 7.5% of AGI. Miscellaneous deductions—for investment expenses, job-hunting expenses, fees for tax preparation and advice, and unreimbursed employee business expenses—count only to the extent they exceed 2% of AGI. If you can bunch these kinds of expenditures into a single calendar year, you’ll have a fighting chance of clearing the 2%-of-AGI hurdle and getting some tax savings.

Warning: Prepaying Is Not a No-Brainer: The prepayment strategy can backfire if you will owe the alternative minimum tax (AMT) for this year. That’s because write-offs for state and local income and property taxes are completely disallowed under the AMT rules and so are miscellaneous itemized deductions. So prepaying these expenses may do little or no tax-saving good for AMT victims. Solution: ask your tax adviser if you’re in the AMT mode before prepaying taxes or miscellaneous deduction items.

Strategy: Make Major Year-end Purchases and Deduct Sales Taxes

If you live in a state with low or no personal income taxes, consider making the choice to deduct state and local general sales taxes instead of state and local income taxes on your 2013 return. Most people who choose the sales tax option will use an IRS-provided table to calculate their allowable sales tax deduction. However, if you’ve hoarded receipts from your 2013 purchases, you can use your actual sales tax amounts if that results in a bigger write-off.

Even if you’re stuck with using the IRS table, you can still deduct actual sales taxes on a major purchase such as a motor vehicle (car, truck, SUV, van, motorcycle, off-road vehicle, motor home, or recreational vehicle), a boat, an aircraft, a home (including a mobile prefabricated home), or a substantial addition to or major renovation of a home. You can also include state and local general sales taxes paid for a leased motor vehicle. So making a major purchase (or motor vehicle lease) between now and year-end could give you a bigger sales tax deduction and cut this year’s federal income tax bill.

Remember: the sales tax write-off only helps if you itemize. And if you’re hit with the AMT, you’ll lose some or all of the tax-saving benefit.

Strategy: Prepay College Tuition

If your 2013 AGI allows you to qualify for the American Opportunity college credit (maximum of $2,500) or the Lifetime Learning higher education credit (maximum of $2,000), consider prepaying college tuition bills that are not due until early 2014 if that would result in a bigger credit on this year’s Form 1040. Specifically, you can claim a 2013 credit based on prepaying tuition for academic periods that begin in January through March of next year.

  • The American Opportunity credit is phased out (reduced or completely eliminated) if your modified adjusted gross income (MAGI) is too high. The phase-out range for unmarried individuals is between MAGI of $80,000 and $90,000. The range for married joint filers is between MAGI of $160,000 and $180,000. MAGI means “regular” AGI, from the last line on page 1 of your Form 1040, increased by certain tax-exempt income from outside the U.S. which you probably don’t have.
  • Like the American Opportunity credit, the Lifetime Learning credit is also phased out if your MAGI is too high. However, the Lifetime Learning credit phase-out ranges are much lower, which means they are much more likely to affect you. The 2013 phase-out range for unmarried individuals is between MAGI of $53,000 and $63,000. The 2013 range for married joint filers is between MAGI of $107,000 and $127,000.

If your MAGI is too high to be eligible for the Lifetime Learning credit, you might still qualify to deduct up to $2,000 or $4,000 of college tuition costs. If so, consider prepaying tuition bills that are not due until early 2014 if that would result in a bigger deduction on this year’s Form 1040. As with the credits, your 2013 deduction can be based on prepaying tuition for academic periods that begin in the first three months of 2014.

Strategy: Give to Charity

If you have charitable instincts, here are two suggestions.

Donate Appreciated Stock; Sell Losers and Donate Cash: If you have appreciated stock or mutual fund shares (currently worth more than you paid for them) that you’ve held in a taxable brokerage firm account for over a year, consider donating them, instead of cash, to IRS-approved charities. You can generally claim an itemized charitable deduction for the full market value at the time of the donation and avoid any capital gains tax hit. On the other hand, don’t donate loser stocks. Sell them, book the resulting capital loss, and donate the cash sales proceeds. That way, you can generally deduct the full amount of the cash donation while keeping the tax-saving capital loss for yourself.

Remember: you must itemize deductions to gain any tax-saving benefit from charitable donations, except for donations out of an IRA, as explained immediately below.

If You’ve Reached Age 70 1/2: Donate from Your IRA: You can make up to $100,000 in cash donations to IRS-approved charities directly out of your IRA, if you’ll be 70 1/2 or older by year-end. Such direct-from-your-IRA donations are called qualified charitable distributions, or QCDs. Because they are tax-free, and no deductions are allowed for them, QCDs don’t directly affect your tax bill However, they count as withdrawals for purposes of meeting the required minimum distribution (RMD) rules that apply to your traditional IRAs after age 70 1/2. So you can avoid taxes by arranging for tax-free QCDs in place of taxable RMDs. Note that the QCD privilege will expire at the end of this year unless Congress extends it.

Don’t Overlook Estate Planning

For 2013, the unified federal gift and estate tax exemption is a relatively generous $5.25 million, and the federal estate tax rate is a historically reasonable 40%. Even if you already have an estate plan, it may need updating to reflect the current estate and gift tax rules. You may also have state estate tax issues that need to be addressed. Finally, you may need to make some changes for reasons that have nothing to do with taxes (births, deaths, and so forth). Contact your estate planning pro if you think your plan might need a tune-up. Year-end is a good time to do it.

Click here for the full article.

Tax Tips? There’s an App for that

From the USA Today.

Tax time is a chore for many Americans, particularly those who try to save a few bucks and file the paperwork on their own without any help.

But thankfully there are a host of affordable products for tech-savvy taxpayers that can take some of the guesswork out of filing your taxes.

And best of all, some of them come free of charge.

Granted, there are few substitutes for a qualified tax professional with a human touch. Oftentimes the biggest problem for Americans is not even knowing what questions to ask regarding their taxes, and having a certified public accountant or other expert is difficult to match.

NEED TAX HELP? Send us your questions

TAX TIPS: Get all the latest tax news and advice

However, a host of high-tech tools do a great job filling in your knowledge gaps and making the filing process simpler and less stressful.

Here are a few worth looking into:

TurboTax SnapTax

Available for iPhone and Android devices, SnapTax claims to do your taxes in 10 minutes or less. Sound too good to be true? Well, there are limitations: You can’t own a home, you have to earn less than $100,000 ($120,000 if you file jointly) and you have to only have W-2, interest or unemployment income.

However, if you are one of the millions of Americans who don’t have to itemize, then filing your taxes right from your smartphone could be very appealing. SnapTax lets you upload your W-2s simply by taking a picture of the form with your mobile device, then asks a few simple questions and you’re all set.

The program is free to download but charges $24.99 to e-file finished returns (state filing is included).

Expensify

In the old days people used to keep shoe boxes of records for qualified expenses. ButExpensify allows you to simplify things by going digital.

This simple program can be downloaded to any mobile device with a camera and is a must-have for anyone bogged down with receipts. Whether you’re self-employed and taking a business trip or managing the local soup kitchen, Expensify allows you to take a picture of receipts and file them away for review. You can then sort by expense category, trips or other reports that you set up.

The app is free and available on all smartphones.

Bloomberg BNA Quick Tax Reference

The Bloomberg BNA Quick Tax Reference app for smartphones won’t file your returns for you, but it is a powerful resource if you have questions about any item in the tax code, no matter how small.

Of course, the depth may only confuse you if you don’t itemize your return. But for those who have multiple income streams and multiple deductions, this Bloomberg app is easy to navigate and has a wealth of info.

The app is free and available on iPhone, Android and BlackBerry. It also already has 2013 tax info loaded up to inform your financial decisions for the current tax year.

IRS2Go

This mobile app doesn’t allow for filing of your return but plugs you into the IRS so you can access your existing tax records on the go as well as check the status of your 2012 return after it’s filed.

There’s also easy access to tax tips, instructional videos and other educational stuff from the IRS if you’re interested in that kind of thing.

The app is free and, according to the IRS website, should be updated with new features soon.

Ask A CPA

Confused about a specific part of your tax returns, such as whether gains from selling an antique car are treated the same as capital gains from a stock investment? Well, thankfully, Ask A CPA has an archive of frequently asked tax questions and tips from certified public accountants to help you.

Best of all, if previously asked questions aren’t good enough, you have the ability to ask your own questions via the app or to locate a CPA in your area who is knowledgeable about your kind of situation.

The app is free, but responses are not always guaranteed and keep in mind the tips are commonly general in nature and not specifically tailored to you and the exact dollar amounts on your return.

Year End Checklist for businesses

Closing Your Books

As you are cleaning up your accounting records for year-end, here are some steps you can take now to make tax-time easier:

  • Verify that you have W-9 forms for each of your independent contractors or at least have their Tax Identification Number on file.  You will need this information in order to prepare 1099 forms in January. Going forward, it’s a good practice to obtain a completed W-9 form from each new vendor before you pay them.
  • Review your Accounts Receivable.  Are all of them collectible?  If you have any bona fide bad debts on your hands, it is time to write them off before year-end. You should also review your receivables to reconcile them against your customer accounts, confirming the balance of each.
  • Review your Accounts Payable. Wherever possible, you should reconcile your vendor accounts against a statement from that vendor.
  • Reconcile all of your bank accounts using the year-end bank statements. When reconciling your bank account, be careful to review any “Uncleared” transactions, as they may be duplicate entries, checks that were lost in the mail, or simply entries that should have been deleted.
  • Reconcile all of your credit card accounts, lines of credit and outstanding loans.
  • If you carry inventory, it’s time to do a physical count of your inventory and reconcile it against the inventory reported on your balance sheet. Take this opportunity to adjust your inventory for shrinkage, spoilage, or obsolescence.
  • Make a list of all new equipment and other fixed assets acquired during the year, including the purchase date, amount and description.  If you’ve disposed of any old equipment, whether by selling it or by putting it in the dumpster out back, make a note of that, too.
  • Review your payroll liability balances (941, Michigan Withholding, unemployment, etc.) and adjust if necessary. Also double-check that all payroll tax forms have been filed as necessary.
  • Similarly, review your sales tax liability balance and confirm that your sales tax filings are up-to-date.
  • For paper records, prepare to archive any records that you need to retain. For any records considered vital, make a copy that can be kept off-site.
  • Finally, make a backup of your QuickBooks file or accounting records file to be kept off-site.

W-2s and 1099s

1. If you have employees, you must send W-2s to your employees by January 31st.

2. If you make payments to non-corporate taxpayers in excess of $600 for services or rent, you must file form 1099 to your subcontractors and/or landlord. If you have not already obtained the tax ID of the subcontractor or landlord, use form W-9. 1099s are also due to the recipients on January 31st.

If you would like me to fill out your W-2s or 1099s, please contact me with the appropriate information. If I have already been preparing your payroll and payroll tax returns, I will automatically prepare your W-2s, but will most likely need the information to prepare any 1099s you are required to issue.

REPOSTING: Year End Tax Planning

We are fast approaching the end of the 2012 tax year and that is the perfect time to do some end of year tax planning… before it is too late. Many tax planning decisions can only be made before December 31st… only a few can be made after December 31st.

The first step is to estimate or project your tax liability based on the information you have now recognizing that the final numbers are subject to change. The second step is to play the “what-if” game.

  • What if I sell my Ford stock for a capital gain?
  • What if I wait to pay my winter tax bill until next year?
  • What if I buy a new computer for my business?
  • What if my bonus is 50% bigger than it was last year?

The ultimate goal of a good tax plan is to lower your overall liability. But a secondary goal is to make sure you are not going to get penalized for underpaying your liability for the current year. Either way, the objective is to save you money.

Good tax planning can you save you substantial amounts of money… and help you avoid tax penalties and interest. I offer my clients a comprehensive tax plan based on your individual circumstances. Contact me today to get yours.

Year End Tax Projections

Although September is not even over, it is a good time to start thinking about year end tax planning. I know it does not sound like fun, but a little advance planning will almost always help you reduce the taxes you owe.

This purpose of this blog post is to make you aware that offer year-end tax planning report to all my clients and potential clients. The report will show you how much Federal and State of Michigan income tax you will owe in 2012 based on a projection of your income and deductions for the tax year 2012. It will also show how much of a refund you can expect or how much you are projected to owe on April 15th, 2013.

If you are projected to get a refund, you can lower your tax withholdings to get your refund now. Or if you are projected to owe taxes, you can increase your tax payments to avoid or reduce late payment penalties and interest.

But that is not the main advantage of doing a tax projection. A projection will also give you an opportunity to play the “what-if” game and see how employing various tax planning techniques will impact your income taxes this year and into the future.

People that are likely to benefit from this type of analysis include:

  • Individuals whose income fluctuates from year to year significantly because they own a business.
  • Individuals who have large amounts of investment income from the sale of capital assets (stocks, bonds, etc.).
  • Individuals who receive income from which there is no income tax withheld (e.g., interest, dividends, and Social Security).
  • Individuals who can manipulate their deductions from year to year by paying bills before December 31 or waiting until 2013. For example, buying a new computer for your business in 2012 instead of 2013 or paying your 2012 Winter property tax bill before it is due in 2013.
  • Individuals who plan on making a contribution to their retirement fund in 2012 (e.g., IRA), but want to know just how much money they will save by doing so.

Your customized tax plan will include:

  • A professionally prepared report based on your specific situation.
  • A tax analysis for 2012 under as many as 10 different “what-if” scenarios.
  • A tax analysis for as many as 10 years into the future.

The cost to produce this analysis will depend on the complexity of your situation. However, most plans will likely be in the $100 to $200 range which could easily be offset by potential tax savings and/or avoiding underpayment penalties and interest. If you are interested in receiving your analysis, please contact me to set up a time to meet to discuss your specific situation.

It’s time for end of year tax planning

We are fast approaching the end of the third quarter 2012 and that is the perfect time to do some end of year tax planning… before it is too late.

The first step is to estimate or project your tax liability based on the information you have now recognizing that the final numbers are subject to change. The second step is to play the “what-if” game.

  • What if I sell my Ford stock for a capital gain?
  • What if I wait to pay my winter tax bill until next year?
  • What if I buy a new computer for my business?
  • What if my bonus is 50% bigger than it was last year?

The ultimate goal of a good tax plan is to lower your overall liability. But a secondary goal is to make sure you are not going to get penalized for underpaying your liability for the current year.

Good tax planning can you save you substantial amounts of money… and help you avoid tax penalties and interest. I offer my clients a comprehensive tax plan based on your individual circumstances. Contact me today to get yours.